GUESTLIST ASSISTANCE

CREATING YOUR GUEST LIST

Create a A list, B list and C list 

  • A list - The "Must Attend Guests"  Guests

  • B List - The "It would be nice if they could Attend"                               Guests

  • C List - The "Only Inviting Them because" Guests

 

DOWNLOAD SAMPLE SPREAD SHEET HERE

Don't Forget to include

  • yourself and spouse 

  • the Bridal Party members

  • both Sets os Parents

  • Vendors and their Assistants 
     

Vendor Meals are special meal/Discounted meals  can be ordered from your Caterer  such as Chicken only 


Make Special Note of

  • Children Meals 

  • Vendor Meals 

  • Dietary Restrictions

  • Vegan Meals 

  • Food Allergies 

If Parents are helping Financially, they are entitled to a part of the Guest List 

 

Once  a couple is married you must invite their spouse 
 

Create a wedding Email  for all wedding related emails
Ex: Seanlovesjodi@gmail.com 

SAVE THE DATES

 

  TYPE OF SAVE THE DATE 
 

- Save-the-Date card sent via E-mail

- Postcard Save-the-Date  via snail mail  

- Magnetic Save-the-Date that guests can stick on their refrigerator as a reminder. 

 

Magnets are our favourite!

SAVE THE DATE VIA EMIAL 
 

Yes! These days, many couples are opting for electronic save the dates. However, there are a couple of drawbacks to consider: There's a chance your save the dateemail might get filtered into a guest's spam folder or that the email address you have for someone is one they no longer check. Also, digital correspondence doesn't have the tangibility factor of an actual save the date card: When a guest receives a save the date in their mailbox, they'll likely stick it on the refrigerator as a reminder. But if you're emailing a save the date, it might get buried in guests' inboxes once they've read the message. 

WHAT TO INCLUDED IN YOUR SAVE THE DATES

Name of the Bride 

Name of the Groom 

Date of Event 

City & Country of Event ( Ex: Ocho Rios, Jamaica)

Wedding Website (Optional) 

Invitation to follow (Optional)

WHEN TO SEND THE SAVE THE DATES

The basic rule of thumb is to send save the dates 6 months before the wedding. For a destination wedding, it is customary to mail save the dates 8 to 12 months in advance. For a local affair, send save the dates 4 months in advance.

WHERE TO GET SAVE THE DATES 

-ONLINE-

www.greenvelope.com

 

www.paperlesspost.com

 

www.minted.com

INVITATIONS

 

INVITATIONS SHOULD INCLUDE - 

Name of the Bride 

Name of the Groom 

Date of Event 

Time 

Address of Ceremony

Address of Reception 

Wedding Attire (Optional) 

NO CHILDREN - 

It Okay to Say This is an ADULT ONLY EVENT

 

 

ADDRESSING INVITATION -

To A Married Couple

Mr. & Mrs. Sean Anderson

To A Married Couple, Different Last Names
Mr. Sean Anderson
& Mrs. Joan Rivers

To An Unmarried Couple Living Together

Mr. Sean Anderson
& Ms. Keri Bradshaw

To A Married Couple, Hyphenated Last Name

Mr. Sean Anderson 

& Mrs. Kara Boyne-Anderson 

To Those With Distinguished Titles I

Dr. & Mrs. Sean Anderson

or

Dr. Dereck Shephard 

& Dr. Meredith Grey 

To Those With Distinguished Titles II

The Honorable Governor General Sir Patrick Allen
& Lady Patricia Allen

 

To Children And Families 

Mr. & Mrs. Sean Anderson 

& Family 

 

- ORDERING INVITATIONS -

  • Ordered 1 Invitaion Per household

  • Allow plenty of time to address, assemble, and mail all invitations.

  • extra envelopesin case of errors.

  • Double check the spelling of your guests’ names before addressing the envelopes.

PROGRAMS

 

- TYPES OF PROGRAMS - 

Postcards 

Fan

Infographic

Traditional 

Booklet

- OPTIONAL ELEMENTS -

If you have enough space in the program, you can include one or more non-essential items.

  • An explanation of traditions or rituals used in your ceremony.

  • A request for audience participation in certain parts of the ceremony (e.g., affirmation of the marriage, communion, singing, offering of the peace, standing or kneeling).

  • Thank yous

  • Memorials: You may wish to honor a deceased parent or relative. Examples that might be found in a wedding program include: "The memorial candle is lit in honor of the bride's mother, Shirley Fielding." "On this day of happiness, we would like to remember those who are no longer with us, especially Derrick Peterson, grandfather of the bride, and Samantha Wilson, mother of the groom."

  • A short sentence about each of your bridesmaids and groomsmen, describing why they are important to you.

  • An explanation of the significance of the location, theme, first dance song, etc. For example, "The reception will be held at Coldwater Restaurant, the site of the bride and groom's first date."

  • Quotes or poems about love or marriage.

  • Directions to the reception.

- THE ORDER OF EVENTS -

  • Processional music

  • Greeting

  • Readings

  • Prayers

  • Exchange of vows

  • Ring ceremony

  • Unity candle ceremony

  • Pronouncement of marriage

  • Recessional music

  • Any other ceremony music

  • Your list may not include all of these elements, and it may include some traditions not listed here. Be sure to list the events in the order they will occur and list the names of those performing the readings.