Wedding  Coordination Packages 

 

Our team of highly qualified event planners are there to assist you. We handle all the details, help to implement your vision and deal with any last minute hitches. We are not here to take over your event, we are here to use our resources and experience to support you, guide you, negotiate for you, share your vision yet keep your feet firmly planted on the ground. Remember: Many locations have in-house coordinators, but make sure you are clear on exactly what level of service they provide. Venue coordinators usually just handle “day-of” issues, so having your own planner will still be a great help. Even though hiring a planner is an additional cost, they often end up saving you time, money and stress... Priceless!!! ​​​​​​​​​​

 

Bronze Coordination 

PRE-WEDDING PLANNING ONLY

Don’t know where to Start?
We will help you along planning process and assist you in finding Jamaica’s finest Wedding Venues, selecting professional vendors and introduce personalized features into your wedding day to make it a memorable occasion. 

• Consultation Re: Ceremony & Reception details
• Access to our List of Exquisite Wedding Venues
• Access to our list of Professional Wedding

Vendors (Caterers, Bar Services, Photographers,

Videographers, Hair, Make Up)
• Arrange Vendor Interviews
• Assistance Selecting Vendors
• Review & negotiate Vendor contracts
• Create Detailed Event Checklist
• Contact all vendors to verify details of their services

and assist in Event Logistics
• Create a detailed Wedding day Timeline
• Wedding Etiquette & Advice
• Final meeting to discuss checklists, itinerary and

on the day logiastics.

Gold Coordination

ASSISTANCE 4 WEEKS PRIOR TO WEDDING DATE + ATTEND THE WEDDING REHEARSAL +

WEDDING DAY MANAGEMENT

For the Do-it-Yourself Couple who wants to do all the planning themselves but needs a coordinator to pull it all together at the end. 1 month prior to event we meet to discuss your plans. We attend your rehearsal and your event to ensure that your special day goes according to your plan. On the day we deal with all your vendors and handle any last minute hitches and/or emergencies.

START TIME: 4 Weeks before the event date.

• 4 Meetings to discuss Wedding Activies.
• Address & Arrange last minute logistics.
• Contact all vendors to verify details of their services.

• Detailed Ceremony & Reception Checklist
• Create Wedding day Schedule
• Complete Wedding Day Management: Execution of

Wedding Ceremony, Cocktails & Reception logistics

& activities.

• Bridal Emergency Kit – aspirin, energy bars, mints, sewing kit, etc.

• A coordinator to address any emergencies that may arise on event day.

• Supervise room set up, deliveries and answer vendor questions, etc.

• Liaison with the Officiant, Ushers & Emcee to guide the Ceremony and Reception flow.

• Distribute all final payments to all vendors.

• Ensure that all service providers have fulfilled their service contract.

THIS PACKAGE DOES NOT INCLUDE:
• OUR PREFFERED VENDORS LIST
• BOOKING OF VENDORS
• VENDOR CONTRACT NEGOTIATION


Platinum Coordination

PARTIAL WEDDING PLANNING

SERVICE + ON THE DAY COORDINATION

Partial planning is great for clients who already know what they want for design and details, have an interest in planning, and genuinely enjoy the process, but still need some guidance and are more comfortable with frequent face-to-face time. 3 month prior to event we meet to fit your plans into our checklist and fill in the blank areas.

START TIME: 3 Months before the event date.

 

Pre- Wedding

• 12 Meetings to discuss Wedding Activies.
• Address & Arrange last minute logistics.
• Detailed Ceremony & Reception Checklist
• Create Wedding day Schedule

• Complete Wedding Day Management: Execution of Wedding Ceremony, Cocktails & Reception logistics & activities.

• Bridal Emergency Kit – aspirin, energy bars, mints, sewing kit, etc.

• A coordinator to address any emergencies that may arise on event day.

• Ensure that all service providers have fulfilled their service contract.

Attend Wedding rehearsal
• Organize wedding rehearsal
• Advise participants of their expected roles
• Bridal Party Prep Talk


Wedding day Management
• Complete Wedding Day Management
• Assist with the execution of all wedding day activities. • Detailed Ceremony & Reception schedule
• Manage vendor delivery
• Supervise room set up & layout, answer vendor

questions, etc)
• Liaison with Officiant, Ushers & Event Emcee
• Ensure that all service providers have fulfilled their

service contract.
• Bridal Emergency Kit – aspirin, energy bars, mints,

sewing kit, etc.
• Etiquette Advice

THIS PACKAGE DOES NOT INCLUDE:
• OUR PREFFERED VENDORS LIST
• BOOKING OF VENDORS
• VENDOR CONTRACT NEGOTIATION

Diamond Coordination

FULL SERVICE PRE-EVENT PLANNING + On the Day Coordination    

Let Us handle all the details and help you to implement your vision. In this package, we assists engaged couples in finding venues, selecting vendors and introduce personalized features into their wedding day to make their special day memorable. We use our resources and experience to support you, guide you, negotiate on your behalf as we share your vision yet keep your feet firmly planted on the ground. We assist in planning every aspect of the event and oversee the day’s activities to ensure that everything goes according your plan.

 

START TIME: Date of Depoist to event date.

 

Pre-Wedding

• Monthly Meetings to understand client’s vision & discuss wedding details.

• Assistance with Finding venue (if applicable)
• Access to our list of Professional Wedding Vendors •Provide Bridal Shopping List
• Review & negotiate contracts for you.
• Create To-do List, Time lines & Checklists
• Unlimited phone & email communication
• Site visit to the wedding Venue( if neccesary)
• Advise on how to personalize your wedding and

how to stay within budget
• Engage suppliers/service providers as requested

Attend Wedding rehearsal
• Organize wedding rehearsal
• Advise participants of their expected roles • Bridal Party Prep Talk

Wedding day Management

• Complete Wedding Day Management
• Assist with the execution of all wedding day

activities.
• Detailed Ceremony & Reception schedule
• Manage vendor delivery
• Supervise room set up & layout, answer vendor

questions, etc)
• Liaison with Officiant, Ushers & Event Emcee
• Ensure that all service providers have fulfilled their

service contract.
• Bridal Emergency Kit – aspirin, energy bars, mints,

sewing kit, etc.
• Etiquette Advice

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5 Bedford Park Ave, Kingston 8, Jamaica 

CALL US: 1.876.929.3778 |  1.876.968.6859   
Email: info@petpromjamaica.com